AHETEMS - Advancing Hispanic Excellence in Technology, Engineering, Math and Science

AHETEMS Pre-College Symposia

Society of Hispanic Professional Engineers and AHETEMS present
the 2010 Pre-College Symposia from
October 28-30 in Cincinnati, Ohio

Local and Non-Local Student Information and Registration

AHETEMS, Inc.
1444 Duke Street
Alexandria, VA 22312
Phone: 703-373-7930
Fax: (703) 778-7786
symposia@ahetems.org

The AHETEMS Pre-College Symposia is a full day college and career awareness program for Hispanic middle and high school students. Two tracks — a High School Track and a Middle School Track — are held for approximately 1,000 students from the local community, out-of-state areas, and SHPE Jr. chapters. Each year the program is held at various universities throughout the United States in conjunction with the SHPE Conference. The program has been hosted by the University of Colorado at Denver and Health Science Center in Denver, CO, Villanova University in Pennsylvania, and through the University of Arizona in Tucson, AZ.

Local high school students attend a one day event including a welcome session in the morning, workshops on college financial aid, SAT/ACT test prep, college choice, college admissions, and careers in science and engineering. In addition, students have the opportunity to meet with over 30 colleges, universities, and scholarship programs participating in the College Fair. Non-local students attend an additional day of workshops. Previous guest speakers have included renowned educator Jaime Escalante, NASA astronauts Dr. Daniel (Danny) Olivas and Jose M. Hernandez as well as motivational speaker Dr. Calvin Mackie.

Middle school students (i.e. 6th to 8th grade students) attend a one-day program complete with hands-on activities in science, technology, engineering and math. These entertaining and challenging activities are hosted by various corporate representatives and engineering college students.

Venue Information

The 2010 AHETEMS Pre-College Symposia will be held from October 28-30 in Cincinnati, Ohio. The Pre-College Symposia will be held at the Four Diamond Hilton Cincinnati Netherland Plaza, the winner of the 2007 Best of the East Award presented by Meetings East Magazine.

Hotel information is as follows:

35 West Fifth Street
Cincinnati, Ohio 45202
Phone Number: 513-421-9100
Fax Number: 513-564-6408
Website

Academic Host

Past Academic Hosts include the University of Central Florida (Orlando2006), University of Colorado at Denver (Denver 2007), Villanova University (Philadelphia 2007), and the University of Arizona in Tucson (Phoenix 2008). The Academic Host for 2010 is the University of Cincinnati whose representatives will present students with information about college admissions and financial aid.

Registration Fees & Deadlines

Received by Deadline Non- Local Students

Early Registration September 15, 2010 $150.00
Regular Registration September 25, 2010 $175.00

The registration for non-local high school students and students includes lodging, meals, Symposia T-shirt and bag for the duration of the program. Chaperones are not required to pay a fee at this time.

There is NO on-site registration. Registration fees are non-refundable after September 20, 2010.
*Only students traveling by plane may attend the SHPE Conference Banquet at an additional $25 cost Saturday evening.

Early Registration Received by Deadline Local Students

September 15, 2010 $50

Regular Registration by September 25, 2010 - $75

The registration for local middle school and high school students and chaperones includes breakfast, lunch, a symposia t-shirt and bag. There is NO on-site registration. All registration fees are non-refundable after September 15, 2010.

Payment Information

The registration fee must be paid in order to complete the registration process. Payment is accepted online ONLY, via VISA or Mastercard, or ATM cards with a VISA or Mastercard logo.

PO#: AHETEMS does not accept purchase order numbers. If an invoice is required please contact the AHETEMS office at 703-373-7930.

Chaperone Information

AHETEMS requires there be one chaperone for every ten students who attend the event if they are non-local students and under the age of 18. Chaperones may consist of teachers, administrators, parents and adult volunteers (anyone over the age of 21). Chaperones will be informed of all the requirements and duties prior to the event upon their registration. Chaperones are not required to pay a registration fee.

Transportation

Students and chaperones must schedule their own travel arrangements to and from the symposia event. In the past schools have arranged district busses to transport students as a field trip. Special bus transportation will be arranged by AHETEMS for students traveling from select cities. Please contact the AHETEMS Office or visit the Web site for further information on transportation.

Hotel Accommodations

Lodging will be provided at the Four Diamond Hilton Cincinnati Netherland Plaza only for students and chaperones traveling from outside a 50-mile radius. Students are housed four students per room — four males or four females. Chaperones are housed two per room — two females or two males. Every attempt is made to house groups of students and chaperones from the same school together; however it will not be a certainty; please make sure students and adults are informed of this beforehand.

ADA Accommodations

If students require special accommodations for wheelchair access, or impaired hearing or vision, please indicate as such on the registration form and contact the AHETEMS office.

Registration Procedure:

  1. Schools MUST be registered before any students or chaperones can register.
  2. Non-Local students MUST attend the event with a chaperone.
  3. Students 18 and over and local students may attend the event without a chaperone (though AHETEMS still encourages these students to attend with chaperones). Local students can therefore register without a chaperone. The School of local students and students 18 and over MUST still be registered before a student can proceed with registration.
  4. Students must have valid payment upon registration. If payment fails to be accepted, the student must begin the registration process again.

Registration Documents

All pre-college students must complete and submit the following forms:

All Release forms must be signed and mailed to AHETEMS.

Contact Information

Mailing address:
AHETEMS, Inc.
1444 Duke Street
Alexandria, VA 22312

Phone: (703) 373-7930 (Virginia)
Email: symposia@ahetems.org
Fax: (703) 778-7786 (Virginia)
Website: www.ahetems.org

Advancing Hispanic Excellence in Technology, Engineering, Math and Science
AHETEMS, Inc.
2010 AHETEMS Pre-College Symposia
Tentative Agenda

High School Track

Thursday, October 28, 2010 (Non-Local Students)
Afternoon Arrival - Non-Local Students
12:00 p.m. — 6:00 p.m. Hotel Check-in for Out-Of-State Students
7:00 p.m. Welcome Reception
10:00 p.m. Science Bowl Mock-Competition
11:00 p.m. Students to their hotel rooms

Friday, October 29, 2010 (Local and Non-Local High School Students)
8:00 a.m. — 9:00 a.m. Registration (Local Students)
9:00 a.m. — 10:00 a.m. Welcome
10:00 a.m. — 12:00 p.m. College Prep Workshops
12:00 p.m. Lunch
1:00 p.m. — 3:00 p.m. College Prep Workshops
3:00 p.m. — 4:30 p.m. College Fair
7:00 p.m. — 9:00 p.m. Symposia Dinner — Sponsored by the Department of Defense
9:00 p.m. — 11:00 p.m. College Academic Olympiad Game Show

Saturday, October 30, 2010 (Non-Local Students)
9:00 a.m. — 12:00 p.m. Science & Engineering Workshops
12:00 p.m. — 1:00 p.m. Lunch
1:00 p.m. — 3:00 p.m. Science & Engineering Workshops
5:00 p.m. Departure of out-of-state students traveling by bus
6:00 p.m. Dinner for remaining students

Sunday, October 31, 2010
6:00 a.m. — 10:00 a.m. Departure of Out-of-State students traveling by plane